PUNJAB TRAVELLING ALLOWANCE RULES
The 10th July, 1976
No.
FD/Accounts/OSD/498 -- In exercise of the powers conferred by Section 23 of the
Punjab Civil Servants Act, 1974, the Governor of the Punjab is pleased to make
the following Rules, namely:-
SECTION
I - TRAVELLING ALLOWANCE
1.1
Short title -- These rules may be called the Punjab Travelling Allowance Rules.
1.2
Commencement -- They shall come into force at once.
1.3 The
Travelling Allowance Rules in force in the Punjab immediately before the coming
into force of these rules shall stand rescinded.
1.4
Extent of application -- These rules shall apply to --
i) All civil
servants serving in connection with the affairs of the Punjab Government whose
conditions of service the Governor of the Punjab is competent to determine;
ii) All
officers belonging to the All Pakistan Unified Grades in respect of whom the
Governor of Punjab has been delegated the powers to frame the rules regulating
their travelling allowance; and
iii) Civil
servants on deputation with the Government of Punjab from the Federal
Government or other Provinces of Pakistan, unless otherwise determined in any
particular case.
1.5
Definitions -- In these rules, unless the context otherwise requires, the
following expressions shall have the meanings hereby respectively assigned to
them, that is to say --
a) "Audit
Officer" means the Head of Office of Audit and Accounts subordinate to the
Auditor-General of Pakistan who keeps the accounts of the Province of the
Punjab or a part thereof and exercises audit functions in relation to those
accounts on behalf of the Auditor-General of Pakistan;
b)
"Authorized Medical Attendant" means a Medical Officer of government
required to attend on a civil servant or his family under the rules relating to
medical attendance on civil servants;
c)
"Competent Authority" in relation to the exercise of any powers means
the Administrative Department concerned, acting in consultation with the
Finance Department, or any other authority to which such powers may have been
delegated;
d)
"Controlling Officer" means an officer declared as such for
exercising supervision over the travelling allowance claims of a civil servant;
e)
"Day" means a calendar day beginning and ending at midnight;
f)
"Family" means a civil servant's:-
i) Wife or wives, or husband as the case may be;
ii) Legitimate children and stepchildren less than 12 years of age;
iii) Legitimate children and step-children *(more than 12 years old
but) not more than 24 years old, if residing with and wholly dependent upon him;
iv) Adopted child not more than 24 years old subject to the
following conditions:-
a) The civil
servant has no legitimate or step-child of his own;
b) Prior
approval of the government is obtained for having adopted the child;
c) Government's
liability will be restricted to one adopted child only;
d) Adopted
child will cease to be a member of the family if after his adoption, the civil
servant has a legitimate or step-child of his own; and
e) Adopted
child is residing with and is wholly dependent upon him.
Explanation
-- A child not actually residing with a civil servant but residing in the same
station where the headquarters of the civil servant is situated shall be deemed
to be residing with the civil servant.
g)
"Finance Department" means the Finance Department of the Government
of Punjab;
h)
"Government" means the Government of Punjab;
i) "Head
of Department" means any authority whom government may declare to be Head
of Department for the purposes of these rules and includes all secretaries to
government and heads of attached departments;
j) "Head
of Office" means any officer designated as disbursing officer or any other
civil servant declared to be the head of office by the competent authority;
k)
"Headquarters" of a civil servant is the station which has been
declared as such by a competent authority or in the absence of such a
declaration, the station where the records of his office are kept;
l) "Local
Authority" means a local council, municipal corporation, municipal
committee, municipality, zila council, tehsil council, union council, union
committee, town committee, body of port trustees or commissioners, or other
authority legally entitled to, or entrusted by the government with the control
of management of a municipal or local fund;
m)
"Month" means a month reckoned according to the British Calendar;
n)
"Pay" includes special pay, qualifications pay, personal pay, and any
other emoluments which may be specially classed as pay by a competent
authority, and in case a re-employed civil servant whose pension is not wholly
held in abeyance, pay includes the pension drawn by him provided that if the
total of pay and pension exceeds the maximum of the pay scale of the post held
during re-employment, the maximum pay of such scale shall be deemed to be the pay;
o) "Public
Conveyance" means a railway train, steamer, bus or other conveyance which
plies regularly on a given course for the conveyance of passengers;
p)
"Personal car" is a car registered in the name of the civil servant
or in the name of any member of his family;
q)
"Prescribed" means prescribed under these rules; and
r)
"Transfer" means the movement of a civil servant from one
headquarters station to another such station either to take duties of a new
post or in consequence of a change in his headquarters.
1.6 Nature
of travelling allowance
(1) Travelling
allowance is granted to a civil servant to cover the expenses which he incurs
in travelling in the interest of public service.
(2) A civil
servant's claim to travelling allowance shall be regulated by the rules in
force at the time the journey in respect of which the claim is made, is
undertaken.
1.7
Functions of controlling officers
A
controlling officer in order to ensure that travelling allowance is not turned
into a source of profit and that travelling is resorted to only when it is
necessary in the interest of public service may--
a) Issue
instructions limiting the extent of touring to be done by a subordinate
officer;
b) If the
subordinate officer is in receipt of a conveyance allowance or a permanent
travelling allowance and has done inadequate touring may reduce the amount of
such permanent travelling allowance or conveyance allowance; and
c) Issue
instructions to a subordinate civil servant to regulate his touring in such a
way as to minimize unnecessarily large claims for travelling allowance.
1.8
Signature of controlling officer on travelling allowance bill
No
bill for travelling allowance other than permanent travelling allowance or
conveyance allowance shall be paid, unless it is signed or countersigned by the
controlling officer.
1.9
Journey on duty connected with a local authority
When
a civil servant paid from the Provincial Consolidated Fund travels on duty
connected with the affairs of a Local Authority (for which the travelling
allowance is payable from the Local Fund), he should prepare a separate bill
for such journeys but should forward such bill with the bill for the same
month, if any, payable from Provincial Consolidated Fund, to the controlling
officer for the latter bill, who will scrutinize the bills, and forward the
bill payable by a local body to the local body concerned for necessary action
under the rules of the Local Fund.
1.10
Journeys for which travelling allowance may be drawn – Travelling
allowance may be drawn in respect of a journey performed:-
a) For the
purpose of tour;
b) On transfer;
c) On joining a
first appointment;
d) On
retirement, suspension, dismissal or termination of employment;
e) To attend a
course of training or to appear at an examination;
f) To give
evidence in a court or to attend an inquiry or conference;
g) To obtain or
furnish medical advice or treatment;
h) To attend a
darbar or an official function;
i) In
attendance on an incapacitated civil servant or member of his family; and
j) For any
other purpose authorized by a competent authority.
1.11
Journey within (ten miles) 16 – kilometers
The
pay of a civil servant is supposed to include the cost of maintaining a
conveyance proper to his status, and, therefore, ordinarily he is not to be paid
any travelling allowance for journeys within (ten miles) 16-kilometers of his
headquarters, nor is he to be paid for journeys from his residence to his
office. A competent authority may, however, sanction a monthly conveyance
allowance to a civil servant under the following circumstances:-
i) When he does
intensive touring within (ten miles) 16-kilometers of his headquarters; or
ii) When on
account of shortage of residential accommodation in a particular locality, he
has to reside at a considerable distance from his office.
SECTION II - DAILY ALLOWANCE
2.1
Daily allowance
(1) A daily
allowance is uniform allowance for each day of absence from headquarters which
is intended to cover the extra daily expenditure incurred by a civil servant in
consequence of such absence.
(2) A day is to
be reckoned from midnight.
(3) Daily
allowance will be admissible at full rate when during the absence from
headquarters a night is spent while being on tour.
(4) Daily
allowance will be admissible at half rate when the absence from headquarters is
for more than 4 hours but no night intervenes the said absence.
(5) A part of
day less than 4 hours is to be ignored for the purposes of daily allowance.
(6)
Notwithstanding anything to the contrary contained in sub-rules (3), (4) and
(5), an officer availing H.O.R. facilities will be entitled to draw for journey
days daily allowance at full rate for a complete day and at half the rate for a
half day or less.
2.2
Rates of daily allowance -- The rates of
daily allowance shall be as follows:-
Pay Limit Special Ordinary
Rs. Rs. Rs.
i) 1245 to 2000 80
65
ii) 200 to 3000 100
85
iii) 3001 to 4000 120 100
iv) 4001 to 5000 145 120
v) 5001 to 6000 175
150
vi) 6001 to 7000 215 180
vii) 7001 to 8000 260 225
viii) 8001 to 9000 300 280
ix) 9001 to 10000 350 300
x) 10001 and above 400 350
(ii) A civil
servant in BS-20 and above and Secretary to Government who stays in a hotel,
guest house, inspection bungalow or a residential club, shall in addition to
the above daily allowance, be allowed reimbursement of actual single room rent
including taxes/duties and service charges relating to room rent subject to
production of receipts/vouchers up to the following maximum per day:
a) Localities
where special 3 times the amount of daily allowance special daily is admissible
allowance
b) Localities
where ordinary One and a half times daily allowance the amount of daily is
admissible allowance.
(iii) A civil
servant (other than in BS-20 and above and secretary to government) who stays
in a government rest house, guest house, lodge or a residential club shall be
allowed the actual room rent up to the maximum per day as given in sub-rule(ii)
above. Such a civil servant shall also be allowed reimbursement of actual
single room rent, including taxes, duties and service charges relating to room
rent, subject to same maximum per day, on stay in a hotel at Divisional
Headquarters only.
(iv) The
provincial civil servants while travelling outside the Province be allowed
reimbursement of room rent charges subject to the same maximum as given in
sub-rule (ii) above in respect of stay in a hotel besides guest/rest houses,
lodges, inspection bungalows and residential clubs.
Note
-- Special rate of daily allowance shall be admissible at Hyderabad, Islamabad,
Karachi, Lahore, Faisalabad, Multan, Peshawar, Quetta and Rawalpindi.
2.3
Period for which daily allowance may be drawn
Daily
allowance may be drawn for the entire period of absence from headquarters,
i.e., for the time spent on a journey, a halt, on tour or on a holiday
occurring during a tour.
2.4
Maximum period for which daily allowance is admissible
(1) Daily
allowance may not be drawn for a continuous halt of more than ten days at any
one place:
Provided
that a competent authority may, if it is satisfied that prolonged halts are
necessary in the interest of the public service, grant general or individual
exemptions from the operation of this rule, on such conditions including reduction
in the amount or rate of daily allowance, as it thinks fit.
2.5
For the purposes of these rules
(a) After a
continuous halt of ten days' duration, the halting place shall be regarded as
the Government servant's temporary headquarters.
(b) A halt is
continuous unless terminated by an absence on duty at a distance from the
halting place exceeding (ten miles) 16 Kilometers for a period of not less than
three nights:
Provided that
when a civil servant returns to his headquarters, the halt is terminated, even
though the return is for less than three nights.
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